Everything your shop needs

From the first RFQ email to the final invoice, MillTrak covers every step of your machine shop workflow in one integrated platform.

Smart Quoting

Smart Quoting

Operations-based quoting with AI that reads your RFQ emails and generates ready-to-send quotes in seconds.

  • AI RFQ email parser extracts material, qty, tolerance, and deadline
  • Operations-based templates with setup time and cycle time
  • Quantity break pricing and customer approval links
  • Win/loss tracking and quote history analytics
  • One-click convert to job on approval
New Quote - #Q-2847Draft
CustomerApex Aerospace Inc.
CNC Milling45 min12 min$285
Deburring10 min3 min$42
Anodize (Outside)-3 days$18/pc
AI parsed from RFQ email
Total: $2,847.00
Visual Scheduling

Visual Scheduling

Drag-and-drop scheduling board that shows every machine, every job, and every minute of your day.

  • Drag-drop Gantt board with per-machine timelines
  • Capacity view shows utilization at a glance
  • What-if simulator for rush jobs and disruptions
  • Auto-rescheduler when jobs slip or machines go down
  • TV display mode for shop floor monitors
Scheduling Board
TodayWeek
Haas VF-2
Running
JOB-2841
JOB-2843
Mazak QTN
Running
JOB-2839
JOB-2850
DMG Mori
Running
JOB-2845
JOB-2844
Drag jobs to reschedule
Job Management

Job Management

Track every job from quote to shipment with a visual Kanban board and per-operation detail.

  • Kanban board: Queued, In Progress, QC Hold, Complete, Shipped
  • Job cards with customer, PO, due date, and priority
  • Per-operation tracking with time and piece counts
  • File attachments (drawings, specs, photos)
  • Repeat order cloning with one click
Job Board
Queued2
JOB-2851
Aerospace Bracket
JOB-2852
Aerospace Bracket
In Progress3
JOB-2841
Aerospace Bracket
JOB-2843
Aerospace Bracket
JOB-2839
Aerospace Bracket
QC Hold1
JOB-2838
Aerospace Bracket
Complete2
JOB-2836
Aerospace Bracket
JOB-2835
Aerospace Bracket
Shop Floor Interface

Shop Floor Interface

Purpose-built for operators wearing gloves. Big buttons, barcode scanning, and zero training required.

  • Extra-large touch targets for gloved hands
  • Barcode scanning for job check-in/check-out
  • Built-in timer with auto piece counting
  • Voice notes for shift handoff and issue reporting
  • Works on any tablet or mounted shop display
Shop Floor - Haas VF-2Active
02:34:18
Elapsed Time
18
of 24 pcs
75%
Complete
Scan barcode or tap to log
Job Costing

Job Costing

See quoted vs. actual costs in real time, per operation, so you know your true margins before the job ships.

  • Live quoted vs. actual comparison per operation
  • Material cost tracking with waste calculation
  • Customer profitability rankings
  • Margin alerts when jobs go over budget
  • Historical data for smarter future quotes
Job Costing - JOB-2841+12% margin
OperationQuotedActual
CNC Milling$1,200$1,080
Deburring$180$195
Anodize$450$450
Material$320$298
Total
$2,150$2,023
Material & Inventory

Material & Inventory

Full material catalog with stock tracking, remnant matching, and automatic reorder points.

  • Material catalog with grades, shapes, and sizes
  • Real-time stock tracking across locations
  • Remnant matching engine saves you money on drops
  • Purchase orders with vendor pricing history
  • Auto-reorder alerts when stock hits minimum levels
Material Inventory
6061-T6 Al 2"x4"x12"
14 pcs
In Stock
304 SS Round 1.5" dia
8 bars
Low Stock
4140 Steel 3"x3"x6"
0 pcs
Reorder
Remnant Match Found
6061 offcut 2.1"x4"x8" fits JOB-2852
Customer Portal

Customer Portal

Give your customers a branded portal to check order status, approve quotes, pay invoices, and submit RFQs.

  • Branded portal with your logo and colors
  • Real-time order status with progress bar
  • Quote approval and revision requests
  • Online invoice payment via Stripe
  • RFQ submission form with file uploads
Apex Aerospace - Customer Portal
Quote #Q-2847Pending Approval
JOB-2841In Progress
65% complete - Est. delivery Apr 12
Invoice #INV-1824Paid
Quality & Inspection

Quality & Inspection

Built-in quality system with FAI, in-process checklists, NCRs, and certificate generation for AS9100 and ISO compliance.

  • First Article Inspection (FAI) with FAIR forms
  • In-process inspection checklists per operation
  • NCR creation with root cause and disposition tracking
  • Certificate of Conformance auto-generation
  • Calibration tracking and ISO/AS9100 document templates
Quality & InspectionAS9100
First Article InspectionPass
In-Process Check #3Pass
Surface Finish Ra 32Fail
GD&T Position 0.005Pass
NCR #NCR-0042 Created
Surface finish out of spec on op 30 - requires rework
Invoicing & Payments

Invoicing & Payments

Create invoices from completed jobs in one click, accept online payments, and keep QuickBooks perfectly in sync.

  • One-click invoice generation from completed jobs
  • Online payments via Stripe (cards and ACH)
  • Two-way QuickBooks Online live sync
  • Automated payment reminders at 7, 14, and 30 days
  • Aging reports and accounts receivable dashboard
Invoice #INV-1825Unpaid
CustomerSummit CNC Corp
CNC Milling - 24 pcs$2,160.00
Material - 6061-T6$320.00
Anodize (Outside Proc)$432.00
Total$2,912.00
AI Features

AI Features

Purpose-built AI that understands machine shop workflows. Not generic tools bolted on — real intelligence for real shops.

  • RFQ email parser: forward an email, get a quote draft
  • Quote history learning for faster, more accurate estimates
  • Smart job prioritization based on due dates and capacity
  • Anomaly detection for cycle times and scrap rates
  • Natural language search across all shop data
AI RFQ Parser
INCOMING EMAIL
"Hi, we need 50 pcs of the attached bracket in 6061-T6. Tolerance +/- 0.002. Need delivery by April 20. Please quote ASAP."
AI EXTRACTED
Material
6061-T6
Quantity
50 pcs
Tolerance
+/- 0.002"
Delivery
Apr 20, 2026

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